Our client based in Silsden is looking to recruit a Facilities Officer on a part time, permanent basis.

Duties will include:

Site Maintenance
• Carry-out minor repairs and fixes within the bounds of regulations and own experience and qualifications.
• Maintenance of the site, to include repair work, e.g. changing light bulbs, painting, cleaning of some external areas, ordering office furniture and fixtures and fittings.

Health & Safety
• To keep colleagues safe by ensuring the building meets all health & safety regulations and that effective procedures and training are in place for all colleagues and visitors.
• Carry out new starter Facilities and Health & Safety Induction for all new starters
• Maintaining appropriate Health & Safety inspections, paperwork and to keep updated with regulations.
• To ensure all Society Policies relating to the Health & Safety of the building, and colleagues are maintained, and adequate controls are in place to monitor ongoing safety compliance.

Facilities
• To be a key holder for the business and where necessary take out of hours calls in case of emergency.
• To oversee the day-to-day operation of the facilities and to check that standards are being maintained.
• To respond to incidents (such as failures in the supply of power, water etc) and to coordinate with the Business Continuity Incident Management Lead to maintain essential services and communication.
• To prepare the annual budget for the operation and maintenance of the facilities.
• Ordering of office provisions e.g. toilet roll, kitchen equipment, light bulbs etc.
• To manage the operation of the security systems and services - including access control, CCTV, systems, fire control systems and the intruder alarm.
• Manage the Door Access system and provision of fobs to colleagues
• To manage other services and contracts used to operate the premises Including: Contract cleaning company, Lift maintenance, plant room equipment, trade waste contracts, gardeners plus others.
• To prepare and implement long-term plans for the facilities, including strategies for the procurement of contracted services.
• Manage office renovation projects, including full project plan and costings.
• To manage the development of tenders issued to external contractors and to thereafter supervise the successful delivery of the work.
• To support the Society in the arranging of special events - such as onsite member functions.
• Maintain Premises Page on the Intranet
• To ensure an equipment database is kept up to date.
• To welcome visitors arriving at the Society

Sustainability
• To ensure best practices are followed for maximising the building sustainability, efficiency and the reduction of the carbon footprint.
• To monitor and record energy consumption, generation and other sustainability metrics for reporting and measurement purposes
Skills & Experience:

Essential:
• Proficiency in IT, including good knowledge of Microsoft, including Word and Excel
• A recognised qualification in Health & Safety
• Excellent communication skills, both verbal and written
• High level of attention to detail and accuracy to drive a 'right first time, every time' approach
• Exceptional organisational skills
• Proactive approach to work.
• A proven understanding of building maintenance requirements and the ability to undertake minor repairs.
• Ability to prioritise and manage workloads.
• Ability to work under pressure and meet tight deadlines.
• Work effectively as part of a team and has the ability to work productively and efficiently
without supervision.
Ability to use initiative to find solutions to problems.

Desirable:
• Experience, knowledge and a keen interest in sustainable, energy efficient buildings and building systems.
• Promotes the sustainability agenda in the maintenance of the buildings and in the procurement of services and materials.

Salary - £33,000 to £37,620 per annum (full time equivalent) depending upon experience
Pro rata for 0.6 FTE equates to £19,800 to £22,572 per annum

Hours of work - 21 hours per week, 3 days per week. 7 hours per day, between the hours of 8am
and 6pm (1-hour unpaid lunch). Actual working days: Monday, plus two additional days (to be agreed)

This role is a mix of hands-on work, 1.5 - 2 days per week, with approximately 1 - 1.5 days per week computer-based work (Total of 3 days per week).