Admin Manager

Published
25th January 2022
Location
Skipton, North Yorkshire
Job Type
Department
Recruitment
Shifts
Days
Pay Rate
£20,000
Location
Skipton

Description

Our client based in Skipton is looking to recruit an Admin Manager on a full-time basis. This is for a fixed term contract for 6 months.

 

Duties will include:

 

  • Sales Order Processing – inputting the orders accurately into Sage 50 ensuring the price, quantity and customer details are correct.
  • Booking transport for despatch of finished goods to the customer.
  • Producing the Picking Sheets for the Warehouse.
  • Creating the Despatch Notes in Sage once the order has been picked by the Warehouse.
  • Invoicing the customer in Sage 50 ensuring that the invoice matches the relevant Despatch Note.
  • Sending the Sales Invoice to the customer either by e-mail or post.
  • Several ‘end-of-day’ procedures to be carried out in an efficient and timely manner including summaries of Sales Orders received and value of goods invoiced.
  • Uploading invoices and credit notes totals to the RBS Invoice Discounting Portal
  • Ordering Chep pallets and ensuring they arrive on time. Maintaining the Chep pallet stock records and de-hiring them when used and despatched.
  • Raising Purchase Orders for the Operations team for raw materials, consumables and packaging as required.
  • Monitoring stock levels of all packaging items and raising Purchase Orders as required.
  • ‘Progess-chasing’ such Purchase Orders to ensure the goods arrive on time.
  • Maintaining a Stock Control spreadsheet for stock arrivals and despatches so that the Operations team have an accurate and up-to-date view of the stock levels for all items.
  • Posting receipts into Sage when goods arrive and matching these to the relevant Purchase Orders.
  • Helping with the monthly Stock-Take, counting stocks as directed by the Finance or Operations teams.
  • Posting the payroll journal into Sage 50 once the Finance team have the numbers
  • Running the procedures in Sage 50 for creating / recommending supplier payments and then sending remittances to suppliers when they are done (including euro payments).
  • Loading bank payments onto the banking system for payment.
  • Entering all Purchase Invoices into Sage 50 and approving as required
  • Entering receipts onto customers’ accounts when received in the bank account.
  • Some Credit Control duties; chasing customers for monies outstanding on their account.
  • Weekly reconciliation of the bank account on Sage to bank statements for receipts and payments.
  • Carrying out the monthly RBS month-end reconciliation for the CID facility and submission of the numbers.

 

Skills required:

  • SAGE 50 experience
  • Good Excel skills
  • Familiar with being in a busy production environment
  • Working to short deadlines and tight timescales
  • QBE in a busy office
  • Some finance and ops experience essential but no formal qualification necessary.

 

The salary you will receive for the 6-month contract will be £20,000.

Apply
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